Driver Qualification File (DQF) Automation
Incomplete driver files are a finding waiting to happen.
DQF automation is software that assembles and maintains each driver's FMCSA-required Driver Qualification File without manual filing. Fleegital collects every 49 CFR §391 document from the driver, timestamps it, tracks what is missing or expiring per driver, and produces a complete, audit-ready export for any seated driver on demand.
Every FMCSA 391 document collected, timestamped and expiration-monitored per driver, with an audit-ready export whenever you need it.
Compliance & DOT docs
DQF assembled as documents arrive. MVR, PSP and DAC pulled with a signed consent on file.
Pain → solution
Every DQF, every driver, one click from audit-ready.
Missing documents surface during an audit.
Per-driver checklist of every 391 document with status.
Expirations are caught late.
Expiration monitors on medical cards, MVRs and annual reviews.
Signatures and consents are scattered.
E-signature and FCRA-compliant consent captured in the record.
Building a file for the auditor takes days.
One-click audit-ready DQF export.
Relevant modules
The modules behind every driver file.
The same system of record as the rest of the platform — these are the parts this team works in daily.
Compliance & DOT docs
DQF assembled as documents arrive. MVR, PSP and DAC pulled with a signed consent on file.
Automation
Follow-up sequences that run while your recruiters sleep.
New
Screened
Onboarding
Pipeline & ATS
Every applicant on one board, from first click to seated driver. Leads that sit too long reassign themselves.
How it works for you
From first application to seated driver.
- 01
Checklist opens with the application
Each 391 requirement is tracked from the first touch.
- 02
Documents arrive from the driver's phone
Uploads and e-signatures land directly in the file.
- 03
Expirations monitored
Renewals are flagged before they lapse.
- 04
Export when asked
A timestamped DQF, ready for the auditor.
How does this workflow actually run?
Fleegital collects, timestamps, and stores every FMCSA 391 document per driver and generates an audit-ready DQF export on demand.
391 documents tracked automatically
Application, MVR, road test / CDL substitute, medical examiner's certificate, PSP, previous employer inquiries, annual review, and drug/alcohol history — each with an expiration monitor.
Consent + e-signature built in
FCRA-compliant consent language, timestamped e-signatures, and an immutable audit log for every driver record.
Frequently asked questions
Can Fleegital replace our existing DQF file cabinet or shared drive?
Yes — most carriers migrate legacy paper and shared-drive DQFs into Fleegital during onboarding.
What do these compliance terms mean?
- DQF (Driver Qualification File)
- PSP (Pre-Employment Screening Program)
- MVR (Motor Vehicle Record)
- DAC Report
- Drug & Alcohol Clearinghouse
- ELD (Electronic Logging Device)
- HOS (Hours of Service)
- CDL (Commercial Driver's License)
Last updated: August 2026
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